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Help - Settings

The Settings (or Options) window lets you control the look, feel and behavior of Espresso.

General Tab
The more common settings related to the general behavior of Espresso are found under this tab and are divided into three areas: startup settings, messages and system tray icon.

Launch when Windows starts
Launches Espresso whenever Windows starts. This is one of two settings where something is actually written to the registry. Unchecking this options removes the registry entry.

Check for new messages at startup
Espresso checks for new messages when launched.

Check for new messages every
Set the interval in minutes when Espresso will check for messages automatically. Uncheck this option to only check messages manually.

Mark email as read after previewing for 5 seconds
Espresso will mark the message as read if previewed for 5 seconds. Alternatively, the message will immediately be marked as read if opened in the View window.

Check for new mail after sending
If checked, Espresso will check for new messages immediately after sending messages.

Permanently delete messages moved to trash
If checked, deleted messages will not be moved to the trash folder, but will be permanently deleted from the mailbox. Once permanently deleted, messages cannot be retrieved.

Ask to save when sending new messages
When sending a new message, Espresso will ask if you want to save this message in the Sent folder after it is sent. Quite often quick messages are sent which do not have to be saved. Check this option to conserve mailbox space by not saving messages which do not need to be kept.

Show message date as
Show the message date in the message list pane of the Main window as either the date the message was sent or the date it was received. Often the date sent is inaccurate and may cause messages to be sorted oddly if sorted by date. To sort messages in the order received, show date as when received.

Start in mail folder
By default, the mailbox will start in the Inbox. However, this can be set to any folder.

View as plain text
Check this option to view all messages as plain text. If checked, it is recommended that Strip HTML is also checked. When a message only has HTML text, Espresso will remove the HTML tags and display a representation of the message as plain text.

View as HTML
Check this option to view messages as HTML if possible. Many messages do not contain HTML code. Note that Espresso uses Microsoft Internet Explorer engine to view messages in HTML. As a general rule, it is considered unsafe to view messages in HTML as the code may contain a virus or spyware. Viewing messages in HTML format can be made safer by selecting Block Images and Block Scripts from the options available.

Minimize to system tray
If checked, Espresso will minimize to the system tray instead of the taskbar. A small envelope icon will appear in the system tray when minimized.

Minimize on startup
Forces Espresso to launch minimized.

Show tray icon always
If checked, the Espresso tray icon will always be visible, even if Espresso is not minimized.

Notify on accepted mail
Will update the system tray icon hint to indicate when new mail has arrived in your Inbox.

Show balloon info
Will popup the Windows message balloon to advise when new mail has arrived in your Inbox.

Accounts Tab
The Accounts tab is used to add, edit or delete multiple email accounts.

Account information is show for the email account highlighted in the Accounts List.

Clicking on Check this account when checking new messages toggles the status of the account as either active or inactive. You may want to leave this unchecked for accounts which rarely get new messages to reduce the amount of time Espresso spends checking for new messages.

Note: only one email account can be set up in the unregistered version. Registered users can add an unlimited number of accounts.

Supports POP3, IMAP4 and HTTP
Connect to any email account using one of the three available protocols: POP3, IMAP4 or HTTP. IMAP4 support provides for downloading messages into the local mailbox, or sending new messages. As such, implementation of IMAP4 treats messages in much the same way as POP3 server messages. Espresso was designed to control junk mail in your local inbox. True IMAP4 reads new messages directly from the server. Any junk mail would already be in your inbox on the IMAP4 server and no benefit would be realized.

Hotmail and GMail
Espresso's account setup is pre-configured to connect with either Hotmail or GMail, eliminating the need to remember confusing port settings, server addresses or security settings. Simply input your user ID and password for either Hotmail or GMail and your ready to start receiving and sending messages to your local mailbox.

For more information on setting up new accounts, check Accounts.

Permissions Tab
The Permissions tab is used to add, edit or delete permissions rules used to identify acceptable mail for your Inbox.

Espresso's powerful junk mail filtering system is based on the simple fact that everyone knows who they want to receive email from. Anyone else who sends you something is sending you junk, otherwise known as spam or unsolicited email. Espresso uses a sophisticated filter system to pass only the mail you want to receive to your inbox.

Most of the junk filters in use today employ various methods to determine if the incoming message is likely to be junk based on a statistical analysis of the contents. This method, of which the Bayesian Filter is the most popular, requires constant training and retraining to achieve acceptable results. The inherent problem with most junk filters is that spammers constantly find ways to trick the filters. And the filters can easily be fooled because they are looking for junk, or spam.

Espresso simply and successfully looks for messages that are NOT junk. On a very basic level, you want to receive email from everyone in your address book. So any messages from these people don't need to be analyzed. In addition to filtering acceptable messages based on email address, Espresso goes further by accepting email from whole domains (ie: work, or newsgroups you belong to), and keywords, but blocks messages from anyone on a blacklist.

Keywords are an important and powerful element to identify good mail. For example, most people sending you email will use your first name near the beginning of the message. As long as your first name is not part of your email address, any occurrence of your first name would identify a message from someone you know. As another example, suppose you have an interest in railroads, any occurrence of the word railroad, or train, would identify a message you want to read. It's that simple!

Espresso's method of filtering for acceptable email is called Permissions. It's also commonly known as a challenge and response system. To learn more about how Espresso uses and improves on this method to ensure only the email you want to receive reaches your inbox, check the Permissions section.

Filters Tab
The Filter tab is used to add, edit or delete filter rules used to manage the status of incoming mail to suit your personal preferences. Individual filters can be enabled or disabled from this screen without having to edit the filter directly.

Incoming messages can be filtered on any number of the following:

  • Subject
  • From
  • To
  • Cc
  • To or Cc
  • Message Body
  • Date
  • Priority
  • Size
  • Regular Expression

Regular expressions are a powerful method of looking for patterns in the text, rather than looking for specific text to match. It is advised that you only filter using regular expressions if you are familiar and comfortable with this method.

Use the Move Up and Move Down buttons to order the filters according to your own priority. Messages will be filtered starting with the first filter and continuing until the last filter is applied, or the matched filter is set to stop filtering.

Once the filter criteria is matched, messages can be managed in any number of the following ways:

  • Move message to specified folder
  • Copy message to specified folder
  • Label message
  • Set priority
  • Set junk status
  • Forward message
  • Flag message
  • Mark as read
  • Mark as private
  • Delete message
  • Stop filtering

Note: only one filter can be set up in the unregistered version. Registered users can add an unlimited number of filters.

Filter Rules
The Filter Rules dialog is displayed whenever the New... or Edit... buttons are pressed on the Filters tab in the Settings dialog.

Filter name
Provide a meaningful name to identify the filter.

Enabled
When checked, the filter is active and every incoming message will be filtered.

Private
When checked, the filter will show in the Filter List of the Settings dialog, but a password will be required to edit the filter if a password has been set in the Privacy section of Settings.

Match ANY of the following
If multiple conditions are set for the filter, the filter will perform the action identified if any of the conditions are met. Only one condition of many has to be met for the action to be performed.

Match ALL of the following
If multiple conditions are set for the filter, the filter will perform the action identified only if all the conditions are met.

Perform these actions
The actions to be performed on the message being filtered if the filter conditions are met. More than one action can be applied to the message. Some actions cannot be combined. For example, a message cannot be moved to another folder and deleted. It can either be moved or deleted, but not both. Espresso will warn when actions are in conflict.

Appearance Tab
The Appearance tab controls the look and behavior of the message editor when composing a new message and the appearance of the Main window.

Font
This is the font used in the preview pane when viewing a plain text message, and the message editor when composing a new message.

Wrap lines
Forces messages to wrap the lines at the column indicated when composing new messages. When replying or forwarding messages, the original message is wrapped at 72 characters regardless of whether this option is checked or not.

Forward and reply using quote character
If checked, then the original message is quoted using the character indicated when replying or forwarding messages. Also, the original message will be in an alternate color when the message uses quotes.

Insert new message
Indicates where to place the new message relative to the original message when replying or forwarding messages.

Automatically insert signature in new message
When checked, the signature listed for the first email account created will automatically be inserted into a new message in the Compose window.

Add outgoing email addresses to address book
If checked, email addresses listed in outgoing messages will automatically be added to the address book if not already listed. Addresses not listed in the Permissions list are automatically added to the Permissions list regardless of whether this option is checked or not.

Check spelling before sending messages
Automatically check the spelling of new messages before they are sent. Never by embarrassed by misspelled words again. Additional dictionaries can be downloaded from the Addictive Software website free of charge. Press Configure Dictionary to set up spell checking rules.

Application language
Choose the language in which Espresso is displayed. The default language is English.

Default character set
Choose the character set in which new messages will be composed. By default this is Western ISO-8859-1.

Show unread messages in bold
Unread messages are shown in bold type. Once read, the font (type) will change to a regular font.

Show grid lines in message list
Horizontal grids lines divide messages in the message list when this option is checked.

Show text on toolbar buttons
Show or hide the toolbar text. This option can also be set by right clicking on the any toolbar and clicking Show button text from the popup menu.

Other Tab
The Other tab controls privacy, labels and other miscellaneous settings in Espresso.

BCC outgoing messages to
Automatically blind copies all outgoing messages to the address or addresses supplied.

Password protect mailbox
If set, the current mailbox will be password protected and cannot be opened without supplying the correct password. Additionally, the Settings dialog and Filters marked as private cannot be opened without supplying the same correct password.

You will also set the hot key combination used to display any messages marked as private here. Incoming messages can be filtered as marked as private so they cannot be viewed by anyone else. This is a great option for those who like to leave their email client running in the system tray all day.

Return receipts
Determine how Espresso will handle return receipt requests. By default, this is set to never respond to return receipt requests. You may change this to suit your preference to either automatically respond without warning you, or prompt you to sent a receipt notice to the sender. Be aware that sending a return receipt notifies the sender that you have read their email.

Labels
Labels can be used to categorize and prioritize your messages. Both text and colour can be changed. Click on the colour to select a different colour.

Play a sound when new mail arrives
The sound indicated will be played in whenever new mail arrives in your inbox. The sound will not be played when mail is identified as junk or is filtered as private.

Check for default email client at startup
Automatically checks that Espresso is the default email client when launched and asks to be set as the default client if found not to be.

Confirm message deletion
Prompts the user whenever messages are deleted.

Mark deleted messages as read
Will marked deleted messages as read so your Trash folder does not show unread messages. This reduces your workload when you can preview and delete messages in less than 5 seconds before they automatically mark as read.

Automatically compact mailbox when trash is emptied
Compacts the mailbox to removed deleted messages. This keeps your mailbox as small as possible and helps to keep Espresso running at optimum speed.

 


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